Why Is A Hybrid Event Platform So Useful for Your Next Event?

21% of marketers are actively developing a hybrid event platform.

Such has been the rise of hybrid events in recent times. 

Why Is A Hybrid Event Platform So Useful for Your Next Event?: eAskme

Hybrid events are the best of both worlds in-person events and virtual events.

They bring the qualities of both. At the same time, overcoming the shortcomings to put together a complete and meaningful experience for the attendees.

Why should you consider a hybrid event platform for your next event?

Advantages of using a hybrid event platform for your next event:

A hybrid event is both in-person and virtual at the same time. It is held in a physical capacity in a venue and streamed to audiences worldwide.

It seamlessly combines the live event with virtual streaming to create a unique experience for both audiences.

Here are some of the key benefits of using a hybrid event platform for your next event:

Store all your event information in one place:

A hybrid event has more dimensions than an in-person or virtual event. It makes it harder to manage with too many facets to take care of.

A hybrid event solution will store all your event information in one place for smoother management.

You will have separate lists of in-person and virtual attendees, the participant, and associates.

You can easily communicate with them, look after the preparations, check their compatibility, and make informed decisions.

Easily integrate with social media platforms:

One of the key objectives of any event is to spread the good word about your brand.

Your hybrid event platform easily integrates social media platforms to allow you to cross-post about the event in real-time and keep your audience updated.

You can spread the word about the upcoming event by posting on social media platforms, inviting participants and attendees, updating any last-minute changes, and interacting with attendees about the event.

Ensure optimum visibility of your events to all the attendees:

Hybrid event platforms ace the merging of in-person and virtual audiences to provide both with a rewarding experience.

Both attendees have different needs, and your event management platforms bring them together in a single space to help you manage them.

For example, it's important to draw the attendees to the key moment of the event, but it needs to be done differently for optimum visibility.

The platform will ensure that virtual attendees are sent reminders about the upcoming moment while in-person ones can be personally reminded.

What should you consider when choosing a hybrid event platform?

Using a hybrid event platform tremendously helps you easily manage the live and virtual elements of your hybrid event.

It not only fast-tracks the internal management of the event but also helps you create a rewarding experience for all your attendees.

Here's why you should consider choosing a hybrid event platform:

Easy registration process:

Your hybrid platform will help you prepare an easy registration process for all kinds of attendees.

Enroll in-person and virtual participants without hassle or delay. Send an email confirmation right after the process is done.

With many events, you'll have to register multiple participants and take care of different attendees.

An event management system handles these complex transactions by enabling simultaneous registrations.

Accessibility:

The platform gives you access to all facets of event planning under one roof.

You can essentially manage attendees, participants, and contractors along with seating arrangements and lining up of events all at once.

Simultaneous accessibility lets you see how one aspect lines up with the other.

For example, if a unique feature for virtual attendees doesn't get in the way of in-person attendees.

Built-in networking features:

81% of event organizers rank networking capabilities as key contributors to audience satisfaction in an event.

By providing built-in networking features, you enable and empower your audience to get the most out of the event.

They can post about their experience on social media. It will give you the positive word of mouth and attract more people to the event.

Integrated control center:

An integrated or unified control center puts all the information from all the sources involved in creating and running an event in one place.

It lets you see the progress of your event preparations and your finances.

Keeping a check on your finances ensures that you never go overboard on your budget while taking care of every aspect of event management.

Reliable mobile app:

A mobile application helps you manage your events on the go.

You don't have to plug into various systems or be in your office space to be able to manage different aspects of an upcoming event.

You can do that as and when the need arises.

Mobile apps are most useful when the event is live, and you are usually on the go supervising every aspect of it.

In that case, you can always check the progress on your mobile while the event is underway.

Security and safety features:

Security is a genuine concern when it comes to managing events.

You will need to give access to multiple participants and associates to communicate with them about the event's proceedings.

Your hybrid event platform allows you to add and remove participants from groups and share only the needed information.

Similarly, it helps you safeguard your virtual attendees by granting them access for a limited time in the event.

You can also send them the link to join separately in an email to ensure it doesn't fall in the wrong hands.

Hybrid events have been seeing a monumental rise in recent rise:

Hybrid events give brands the best of both in-person and virtual events.

Their management can be significantly made easier with the help of a hybrid event platform.

Hybrid event platforms help you manage an event's in-person and virtual elements by bringing them all under one roof.

They give you increased accessibility to all departments and track your finances to help you stay within budget.

Still have any question, feel free to ask me via comments.

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4 Events Business Ideas to Get the Party Started

Events businesses are guaranteed a market, provided they play their cards right.

From weddings to birthdays and corporate events to office parties, most people are only too happy to leave the nuts-and-bolts organizing to the professionals.

The customers state their preferences, and from there on in, they can relax in the knowledge that things will be as they wanted without much further effort.

However, marketing your party rentals in the off season can be tricky.  

Spring, fall, and midwinter will be your busy times.

4 Events Business Ideas to Get the Party Started: eAskme

Your worst months for staging events (planning begins much earlier) are likely to be January to April, on a steadily ascending curve from lows in January.

At the same time, January is a busy month for planning events, while the preceding months of November and December will see you completing many projects planned in the fall.

It can be a comfortable rhythm, but if you’d like better cash flow during “planning” months, you’ll need to get creative.

Try these ideas to boost your sales.

Offer Off-Season Discounts:

January, your worst month for holding events, will require some extra effort to fill - and price reductions are a sweetener that may tempt clients to hold an event during this month.

However, you will have to keep your guests’ comfort in mind when choosing venues: nobody wants to cover their best clothes with multiple layers or shiver through an event held in a drafty hall.

Consider your profit margins carefully - having work that could make little or no profit is self-defeating.

Max Your Busy Season With an All-Out Marketing Drive:

You can start the party when you max out your marketing during quieter times. Showcase your party themes on your social media accounts and in your newsletters.

If you can offer stunning images of the good times, people will be only too happy to take a closer look - and many of your spring brides will have gotten engaged over the festive season.

They’re sure to be very interested in your first quarter advertising!

Targeting businesses means pitching well before their busiest events season.

While November and December see them winding up the year with all manner of celebrations, they’ll be more focused on conducting meetings and seminars at other times.

Show that you’re not just a one-trick pony. Business lunches and conference planning are among your many skills.

Hold an Event of Your Own:

Guess who usually chooses event planners on behalf of companies?

Nine times out of ten, it’s the boss’s personal assistant or secretary.

Consider holding an event on secretaries’ day with speakers, activities, and more. Invite your best customers to send their PAs for free, and cover your costs by charging a small attendance fee for other delegates.

Start your marketing early, and get as many bookings as you can.

Even if you only break even, you get to demonstrate your abilities to the people who matter most: PAs! Be sure to offer leaflets and branded freebies to keep your name fresh in their minds.

Partner with other businesses that want to win their hearts.

You can get free speakers and extras for those goodie bags and a marketing opportunity fee.

Meanwhile, you get all the kudos.

When it's time to get that corporate event into the swing, you have a head start as a company whose hospitality they have experienced and could be the first - or only - events company to be approached.

Have a Specialty:

Although you might have a huge repertoire and can present almost any kind of event, “almost any” isn’t something that will grab the imagination.

Think about what you do well - the most iconic features of the events you present.

• Are there unusual themes that you’re particularly good at?
• Do you prefer corporate events or private ones?
• What differentiates your business from its competitors?

If you still can’t think of anything, think about what your customers compliment you on. It could be the lead you’re looking for.

Having a specialty reduces competition. If you look like every other events company, your only potential competitive edge will be the price point.

That’s not a good place to be. Think about the things that will make people willing to pay more just because it’s you, and be sure to communicate them to your market.

Events planning is a competitive line of business.

Knowing your strengths and delivering incredible experiences will stand you in good stead. Look for patterns in your sales and plan your business budgets accordingly.

Invest in marketing and promotional opportunities, grow your network and use your planning skills to devise a calendar for your business.

When you’re not throwing parties, you’re getting them started!

If you still have any question, feel free to ask me via comments.

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How To Choose The Right Tent According To The Event?

Getting the right tent can make all the difference in having fun at your next big outdoor event.

There are so many types of tents on the market that it's hard to know which one will work best for you, but these tips will help you find the best tent for you and your guests.

Party tents are great in all kinds of weather while providing open views on the three sides of the structure.

How To Choose The Right Tent According To The Event: eAskme

You can also choose from several sizes based on how many people you expect to attend your gathering or event.

When planning an event, there are many things to consider that you may not have even thought of before. One of these is the tent you will use to accommodate and shelter your guests.

A good party tent can make all the difference in the world, but choosing the right one takes time and energy that some people don't have when planning an event.

This guide will help you choose a tent that meets your unique needs and fits your budget so that you can focus on other aspects of your party.

Choosing a Tent For an Outdoors Wedding:

Choosing a tent is important for an outdoor wedding. The 20x40 tent is ideal for large events, while the 20x20 tent and 15x30 frame tent are better suited for smaller, intimate weddings.

10x10 frame tents and 10x10 pole tents can be used as a non-traditional seating or dining area that can easily be covered with a canopy or fabric, depending on what look you are going for.

Choosing the Right Tent for a Corporate Event:

For any corporate event, you will want to ensure that you have ample room for your guests.

If a lot of activities are scheduled at your event, there is not enough space, or if bad weather is forecasted, this would be an excellent time to purchase a 10x10 frame tent and 10x10 pole tent or 15x30 frame Tent.

These tents offer protection from the elements while still offering enough space for guests.

20x40 tent for sale offers more than enough space for tables, seating, and other activities.

The 20x30 tent provides ample space but can also be purchased with an attached front porch, which doubles as a party tent.

Choosing The Right Tent For a Party:

Knowing what event you're hosting will help you decide what size and shape of the tent are needed.

A 20x40-foot tent is suitable for a family or children's party, outdoor concert, or company picnic.

A marquis tent would work better if you're hosting an elegant wedding reception.

Tents come in all shapes and sizes to accommodate any party.

Choosing The Right Tent For An Outdoor Gathering:

Now, you may be wondering how to pick the best tent. Many factors come into play.

We will review them in order of importance and let you know what is most important for your gathering.

The size should be your first and foremost consideration.

A small party could take place in a 10x10 foot space, but don't try hosting 200 people in it.

Do some measuring and ensure you have plenty of room left over.

Choosing a Tent Based on Event Type:

Consider how many people you will have at your event when purchasing a large or small party tent.

Choosing a Tent Based on Event Type: Is this a birthday party, wedding, graduation, festival, or other celebration?

Different types of events will require different types of tents. An event planner should consider these factors when choosing a tent.

Seasonality:

Where does the event take place?

Depending on the climate, certain tents are ideal for different regions at different times of the year.

A company with experience in both tent selection and installation should be consulted before finalizing a purchase.

The team will know what tent best suits your event and how to best position it based on geography.

They can also estimate how much power will be needed if they're not providing the generator.

Choosing a Tent Based on Weather Conditions:

The weather at your outdoor party will ultimately determine what kind of tent you need. Tents can be made from vinyl, fiberglass, or polyester fabric.

Here are some suggestions for different conditions.

Vinyl tents are ideal when it rains, often during warm seasons, since they are waterproof and heat-resistant. Fiberglass tents work well in dry climates because they're strong and lightweight.

Polyester tents are perfect for a breezy day because they're durable yet breathable. Consider factors such as size, color, and material important to you when looking for a tent.

Frame tents are great for large events with 10 or more guests because they accommodate more people than any other tent style.

They can also be used in areas where there isn't a lot of ground space available because they do not require stakes or guy lines.

They work best in open spaces like fields or lawns. It is good to know that these tents cannot withstand high winds, so make sure you select an area with low chances of being hit by high winds.

Tips for Renting Tents:

If you are considering renting a tent for your next outdoor event, it is important to know what type of tent you need.

The size and shape of the tent will depend on how many people it needs to hold, what kind of shelter you need, and how much space you have.

Here are some different types of tents to consider.

Conclusion:

When buying tents, numerous factors must be considered before making the purchase.

If you have no idea how to choose the right tent according to the event, some factors may help you make the right decision.

Choosing a tent for an event depends on what kind of event it is.

No matter your hosting party, you want enough space for people to move around.

A good rule of thumb is that any tent at least 50% larger than the estimated guest count should do the trick!

Other considerations include whether or not there will be power available and, if so, how much power (if your event has entertainment like bands or DJs).

Ensure your tent rental company provides these things if they are important to you.

Still have any question, do share via comments.

Share it with your friends and family.

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What is Event Management? What is the Role? How it works?

Are you planning an event? Do you need an event management service? Or do you want to start your own event management business?

As long you have to do anything with event management, you should read and understand everything.

Event management is about managing the event.

What is Event Management? What is the Role? How it works?: eAskme

An event manager manages everything from logistics to everything in a gathering, wedding, or another event.

The job of the event manager is to execute the planned event with the help of other people.

But, there is more that you should know.

Today, I am explaining everything that you must know about event management, such as;

• What Is Event Management?
• How Event Management Works?
• What is The Role of Event Management Services?
• What Skills do You Need to Succeed in Event Management?
• What is the difference between Event Management and Event Planning?

What is Event Management?

Event management is about managing events like trade shows, concerts, conferences, conventions, ceremonies, festivals, etc.

In an event management job, you are required to manage everything with the help of other staff members.

Sometimes you may even have to manage the budget.

Now, as you understand what event management is, let’s see how it works.

How does Event management work?

The event manager’s job is to:

• Find and reserve event location.
• Coordinate with other vendors. Such as best moving company in your area to move things to event location and timber matting for the event.
  
• Arrange entertainment. Get mavic 2.
  
• Get permit and insurance.
• Follow health and safety rules.
• Create emergency plans.
• Crisis management.
• Security plan.
• Monitor everything at the event.

These are just a few; there are many more things that an event manager must do.

What is The Role of Event Management Services?

Event management companies are responsible for perfectly executing events like weddings, reunions, sports, professional events, etc.

Not only people, but corporations, non-profits, associations, and government entities also hire event management companies to manage their events.

What Skills do You Need to Succeed in Event Management?

Professionalism and organizational skills are important for the success of perfect event management.

People who can do multiple jobs simultaneously and do multitask can adopt event management as their career.

Time-management, project management, and budget management skills are also required.

You need to prioritize every task for a successful event, and it is necessary to be flexible, creative, and persistent.

Understand Event Management and Event Planning:

Event management and event planning are different, yet they are part of the same event.

Event planners create the vision, and event managers turn that vision into reality.

Some professionals do both jobs, and some people hire different professionals.

Conclusion:

Today, you have understood everything about event management and what skills are required to become a successful event manager.

If you are also one of those who love to party and want to make your career in the event industry, you should understand everything said.

If you still have any questions, feel free to ask me.

If you find this article interesting, don’t forget to share it with your friends and family.

Don't forget to like us FB and join the eAskme newsletter to stay tuned with us.

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